1. All permanently assigned service personnel, UKBC and MOD contract civilian staff (including families) require a valid On Government Service (OGS) Stamp in their passport.
2. It is the responsibility of the head of household to ensure that new applications, extensions, and cancellations must be submitted to the LEC Pay & Personnel Office (LPPO). All service personnel (including families) must be submitted through the Regimental Admin Office (RAO) first. The Brunei Immigration Office requires the following paperwork to be attached before processing OGS stamps:
a. Assignment Order or letter of extension/application/cancellation, stamped by the Unit.
b. A copy of marriage certificate for new applications for married personnel.
c. A copy of birth certificate for newborn babies in Brunei enclosed with the original “Special Pass”. Personnel and families issued with “Special Pass” are to ensure to renew their “Special Pass” before expiry date.
3. Five working days must be given for all routine OGS requests. Only requests accompanied with compassionate or medical documentation will receive urgent priority by Brunei Immigration Department, with no exceptions. No individuals are to approach admin office or LPPO staff for any personal requests as personal requests will not be entertained. Individuals must not make any direct approaches to the Immigration Department. Those found to have contravened this notice will be dealt with accordingly. Anyone being posted out must ensure their OGS is cancelled but is valid till their departure date, as this could result in a delay in your posting. Cancellation of OGS at the very last minute will jeopardise the reputation of BFB at the Immigration Department.
4. In addition, there have been repetitive instances whereby the head of household and/or spouses/partners have allowed their OGS stamp or Special Pass to expire. Any BFB personnel or spouses/partners allowing their OGS/Special Pass to expire, Head of family will be required to submit an apology letter on A4 plain paper, not with BFB letterhead addressed to the Immigration Department, explaining the reason for the OGS or Special Pass being out of date.
5. For parents of newborn babies: The Immigration Department has informed LPPO that the Head of Household should now submit the memorandum received from the hospital confirming the birth in person to the Immigration Department in KB for the issuing of their newborn babies’ special pass.
