1. All permanently assigned service personnel, UKBC and MOD contract civilian staff (including family members) require a valid On Government Service (OGS) Stamp in their passport.
2. It is the responsibility of the head of household to ensure that new applications, extensions, Special Pass, Special Pass extension and OGS cancellations are submitted to the LEC Pay & Personnel Office (LPPO) for him/herself along with their family members. All service personnel (including family members) must submit through the Regimental Admin Office (RAO) first.
3. The Brunei Immigration Office requires the following paperwork to be attached before processing OGS stamps:
a. Assignment Order or letter of extension/application/cancellation, stamped by the Unit.
b. A copy of marriage certificate for new applications for married personnel.
c. A copy of birth certificate for new-born babies in Brunei enclosed with the original “Special Pass”.
d. For Special Pass - 1x PP size photo and Passport front page and OGS
page of head of household. Personnel and family members issued with
“Special Pass” are to ensure to renew their “Special Pass” one week before
expiry date.
page of head of household. Personnel and family members issued with
“Special Pass” are to ensure to renew their “Special Pass” one week before
expiry date.
4. Anyone being posted out must ensure their OGS is cancelled but is valid till their departure date, as this could result in a delay in your posting. Cancellation of OGS must be done one-week prior departure date. Cancellation of OGS at the very last minute will jeopardise the reputation of BFB at the Immigration Department.
5. If you are sending your passport away for renewal, please note that that the special pass needs to be applied before sending it away as staying in Brunei without a passport is considered as the contravention of immigration law of Brunei. A passport size photo of the passport holder is required when submitting request for special pass. In addition, the Special pass must be obtained before the Passport’s OGS validity expires. Please note that if your new passport hasn’t arrived, the Special pass must be extended every month until your passport arrives, and the OGS is endorsed on your passports.
6. Five working days must be given for all routine OGS requests. Only requests accompanied with compassionate or medical documentation will receive urgent priority by Brunei Immigration Department, with no exceptions.
7. No individuals are to approach admin office or LPPO staff for any personal requests as personal requests will not be entertained. Individuals must not make any direct approaches to the Immigration Department. Those found to have contravened this notice will be dealt with accordingly.
8. There have been repetitive instances whereby the head of household/family members have allowed their OGS stamp or Special Pass to expire. If the OGS or Special Pass validity date has expired, the Immigration require a full explanation in letter. Moreover, the Senior Officer will require the Passport holders themselves to go to KB Immigration and explain the full detail to the Senior Officer.
9. For parents of new-born babies: The Immigration Department has informed LPPO that the Head of Household should now submit the memorandum received from the hospital confirming the birth in person to the Immigration Department in KB for the issuing of their new-born babies’ special pass.
