1. Entitlement. All SP who are permanently assigned to an overseas station are eligible for GYH(O). In addition, any spouse/civil partner and/or family members child(ren) accompanying the SP will also be entitled to GYH(O), less those SP claiming SCV (Para 09.1105b refers). They are entitled to one return GYH(O) journey per assignment year to the country of domicile. The assignment year commences on the SP’s arrival in Brunei and renews on the anniversary of the arrival. There must be an expectation of serving the full 12 months of the assignment year in order to qualify for the entitlement.
2. Carry Forward of GYH(O) Entitlement. In normal circumstances there will be no scope for the carry forward of GYH(O) from one assignment year to the next. Where it is considered that there are exceptional circumstances (e.g. consecutive operational deployments) a case should be submitted by the affected Service person to their unit CO for authorisation. A copy of the CO’s personal authorisation should be copied to the unit HR admin staff to authorise them to adjust the Service person’s GYH(O) journey balance on the JPA system.
3. Commencement of Entitlement. Entitlement to GYH(O) commences from the date the Service person reports for duty in the overseas country. Entitlement to GYH(O) will not commence during any period of leave taken in the overseas country prior to the assignment reporting date.
4. Cessation of Entitlement. The entitlement to GYH(O) for the Service person will cease on the last day of duty in the overseas country. The immediate family entitlement will cease from the date the immediate family departs the overseas assignment location, or the date of the Service person's last day of duty overseas, whichever is the earlier.
5. Travel Arrangements. Personnel are responsible for their own travel arrangements and travel from either Miri Airport, Malaysia or Brunei International Airport is permitted. Where a direct flight is not available and a break in the journey is unavoidable, Service personnel are to book the next available connecting flight to the UK or the final country of domicile. Where possible, stopovers in the overseas destination to the country of domicile or UK must not exceed 24hrs as it is expected that a flight to the UK or country of domicile will exist within that timeframe. Requests to conduct a ‘stopover’ beyond 24hrs must be cleared through RAO BFB, through the relevant chain of command, prior to the SP entering into any financial arrangement with a travel agent or booking service. GYH(O) journey legs must be applied via JPA online self-service system (Self Service Journey Claim) and be approved before commencing GYH(O) travel. Note: SP must reach their final destination within 72hrs in order to claim MMA for terminal travel.
6. Advances. Service personnel eligible to claim an advance of up to 100% of
the anticipated GYH(O) entitlement, including terminal travel, for themselves and
their accompanying eligible immediate family members up to 90 days prior to
travel. The advance must be cleared by claiming for the GYH(O) journey travel costs
on JPA within 31 days of the anticipated return from the period of leave for which the
GYH(O) advance was paid. If not cleared by the Service person within those 31 days
the advance will be recovered from the Service person’s salary.
7. Reimbursement for terminal travel. Where the terminal travel is made by
rail, civil air, bus coach or taxi, or a combination of any of these forms of transport,
the reimbursement limit of MMA is calculated as below:
a. Calculate MMA from RWA to airport of departure. Example: Tuker
Lines to BIA for 1 pax is calculated as 61 miles x BND$0.65 x 1= BND$39.65
= BND$79.30 (return).
b. Calculate MMA from arrival airport to final destination. Example:
Kathmandu (TIA) to Pokhara (PIA) for 1 pax is calculated at 126 miles x Rs
57.71 x 1 = Rs 7271.46 = Rs 14,542.92 (return).
c. SP are permitted to claim the cost incurred up to the reimbursement
limit of MMA calculated as above.
d. Terminal travels must be supported by receipts.
e. Where the terminal travel is made by private vehicle, including a
privately hired vehicle, the reimbursement limit of MMA will be 1 x MMA
(regardless of number of family members travelling).
8. Audit Requirements. SPs should be aware that, if the claims be called to audit; the following evidence are to be submitted to confirm the expenditure and travel.
a. JPA Audit Front Cover - Available through HR Admin or link: Front Cover Audit Sheet.
b. JPA Claim declaration Sheet - Available through HR Admin or link: JPA 025. Note: Declaration to be typed, signed and dated.
c. Print out of JPA Journey Number page.
d. Print out of the claim details. Note: not the call to audit notice workflow
e. Receipts for payment of flight including terminal travel other than travel made by private vehicle. Note: Out of Bounds travel receipts are not accepted, and invoices are not admissible as this is not proof of payment.
f. Print out copy of flight itinerary and proof of travel (copy of passport page with departure/arrival stamp of county of embarkation and disembarkation).
GYH (O) - OUT OF BOUNDS TRAVEL AGENCIES
1. By order of the Chief of Staff Brunei Garrison, the following businesses have been placed out of bounds until further notice in relation to claims made against the MOD Get You Home (Overseas) travel scheme:
a. Century Travel.
b. Shammiz Travel - Not registered with the Ministry of Primary Resources and Tourism (MPRT).
c. Ramdhani - Not registered with the Ministry of Primary Resources and Tourism (MPRT).
a. JPA Audit Front Cover - Available through HR Admin or link: Front Cover Audit Sheet.
b. JPA Claim declaration Sheet - Available through HR Admin or link: JPA 025. Note: Declaration to be typed, signed and dated.
c. Print out of JPA Journey Number page.
d. Print out of the claim details. Note: not the call to audit notice workflow
e. Receipts for payment of flight including terminal travel other than travel made by private vehicle. Note: Out of Bounds travel receipts are not accepted, and invoices are not admissible as this is not proof of payment.
f. Print out copy of flight itinerary and proof of travel (copy of passport page with departure/arrival stamp of county of embarkation and disembarkation).
GYH (O) - OUT OF BOUNDS TRAVEL AGENCIES
1. By order of the Chief of Staff Brunei Garrison, the following businesses have been placed out of bounds until further notice in relation to claims made against the MOD Get You Home (Overseas) travel scheme:
a. Century Travel.
b. Shammiz Travel - Not registered with the Ministry of Primary Resources and Tourism (MPRT).
c. Ramdhani - Not registered with the Ministry of Primary Resources and Tourism (MPRT).
d. Travel Consultant Mr Joe Gani – impersonating as employee of Pan
Bright.
2. All ranks are to be aware that JPA claims made with receipts obtained through the above-named agencies, or through a Non-Government registered agency in relation to Get You Home (Overseas) travel, will be recovered in full. Administrative or disciplinary action may be taken against those failing to adhere to this order.
2. All ranks are to be aware that JPA claims made with receipts obtained through the above-named agencies, or through a Non-Government registered agency in relation to Get You Home (Overseas) travel, will be recovered in full. Administrative or disciplinary action may be taken against those failing to adhere to this order.
3. The use of a third party individuals, who act as links between the SP and legal
travel agencies, are strictly prohibited. Flight/Hotel booking for GYH(O) and Respite
should be purchased online or from legally registered service provider found at link:
Brunei legally registered Travel Agencies to satisfy the MOD audit requirements.
GYH (O) - SUGGESTED GYH (O) REPUTABLE TRAVEL AGENCIES
1. A list of suitable travel agencies within Brunei can be obtained through the MCC Internal Sharepoint. All ranks are to ensure that the business by which the GYH (O) travel is facilitated must be registered with the Bruneian government or a known reputable ATOL registered online Internet agency. Suggestions are:
a. Brunei - Pan Bright Travel
b. Brunei - Freme Travel
c. Brunei - Southern Cross
d. Brunei - Anthony Tours
e. Brunei - JJ Tours
f. Internet - Booking.com
g. Internet - Expedia.co.uk
h. Internet - Royal Brunei Airlines
i. Internet - Air Asia
j. Internet - Sky Scanner
2. If Service Personnel are in any doubt as to whether the receipts are acceptable, they should contact the FSA BFB located within the main Admin Office, Tuker Lines in the first instance.
GYH (O) - SUGGESTED GYH (O) REPUTABLE TRAVEL AGENCIES
1. A list of suitable travel agencies within Brunei can be obtained through the MCC Internal Sharepoint. All ranks are to ensure that the business by which the GYH (O) travel is facilitated must be registered with the Bruneian government or a known reputable ATOL registered online Internet agency. Suggestions are:
a. Brunei - Pan Bright Travel
b. Brunei - Freme Travel
c. Brunei - Southern Cross
d. Brunei - Anthony Tours
e. Brunei - JJ Tours
f. Internet - Booking.com
g. Internet - Expedia.co.uk
h. Internet - Royal Brunei Airlines
i. Internet - Air Asia
j. Internet - Sky Scanner
2. If Service Personnel are in any doubt as to whether the receipts are acceptable, they should contact the FSA BFB located within the main Admin Office, Tuker Lines in the first instance.
For further enquiries, please contact the RAO department.
